How to Archive Emails in Outlook 365 to Local Drive – Everything You Need to Know

admin | March 23rd, 2021 | Cloud, Outlook

Are you looking for a direct and easy solution to archive emails in Outlook 365 to local drive? By the end of this blog, you will get a smart and productive solution for the same.

But before diving into the step-by-step solution for it, let’s have a glance at the working of the Office 365 in-place archive and how to enable it.

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In place archiving in Office 365 offers additional storage space to its users. In order to archive emails, the user needs to enable “Archive Mailbox” from the Exchange admin center. Once it gets enabled, emails older than two years will automatically move to the archive mailbox.

Follow These Steps to Enable Archive Mailbox in O365

Step 1. Browse https://login.microsoftonline.com/ and sign in with your Office 365 account.

Step 2. Now, in the “Security & Compliance Center” you need to select “Data Governance” and from the given options select “Archive”.

Step 3. An Archive page will be opened on the screen, users can see all the associated mailboxes with their Office 365 account. Now at the right below the corner of the page has an option to enable or disable the archive mailbox.

Step 4. Now, users can enable “Archive Mailbox” of the desired primary mailbox.

Step 5. Now, a warning dialogue box will be opened for the confirmation of the same. The user needs to click on the yes button in order to enable the archive mailbox.

Now, this process will take a few seconds to create the “Archive Mailbox”.

How User can Archive Emails in Outlook 365 to Local Drive?

Once archive mailbox is enabled, then users can archive their emails by following the given steps below.

Step 1. Browse outlook.live.com and log in using Office 365 account credentials.

Step 2. Now select all the emails you want to archive and then, click on the “Archive” icon provided at the top of the screen.

Step 3. You can also do it in another way, after selecting the desired emails, right-click on them and a dialogue box will open and select archive.

How User can Archive Emails in Outlook 2016 to Local Drive?

Step 1. Open the Outlook desktop application and select desired emails from the inbox or any other folder

Step 2. Now in order to archive emails in outlook 365 to local drive, right-click on the selected emails and select archive from the dialogue box.

How User can Archive Emails in Outlook 2013 & 2010?

The process of Archiving in Outlook 2013 & 2010 is similar.

Step 1. Open the Outlook app and in order to archive emails go to the “File” tab

Step 2. Now click on the “Cleanup Tools” and then click on the archive from the drop-down options.

Step 3. A new window will open on the screen displaying all the folders of Outlook. Now select the desired folder you want to move to the archive mailbox. Now you need to browse the location where you want to save this file.

Automated & Powerful Solution to Archive Emails in Outlook 365 to Local Drive

As it is evident from above that the manual method is different for different versions of Outlook. Sometimes it can be confusing for the users to execute with a manual method.

And if you are looking for a more flexible and automated solution for this operation. Then Office 365 Export tool is the best match for it. The utility is specially designed in this way to securely archive all the Outlook data into a secure file format.

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Working Steps of This Utility to Archive Emails in Outlook 365 to Local Drive

Step 1. Download and run the software. Click on Login in order to login to the Office 365 account.

First step

Step 2. All the user accounts under the admin id will be displayed in the software as shown in the picture. Click on Next.

Step 3. Now in this step, you can select the file format and categories like mails, calendars, tasks, contacts, and archive mailbox. You can also apply a date-based filter provided in this software and after that choose the destination path for the resultant file and click on the start button.

All Things Considered

Though manual archiving is available, but users need to archive differently for different versions of Outlooks. Instead of an indirect manual method, using a smart and fully automated tool can speed up the whole process, making it more reliable for users.

Hence this utility makes it more flexible and easier to archive emails in Outlook to local drive, it creates a secure file of all archive emails and folders on the local drive. By using the above-mentioned tool, users can archive their emails and folders in Outlook and can keep them in their local drive.