How to Archive Emails in Outlook 365 to Local Drive – Know the Quick Solution
Are you looking for a direct and easy solution on “how to archive emails in Outlook 365 to local drive?” Then go through this write-up, and by the end of this blog, you will get a smart and productive solution for the same. Moreover, you will also get to know about manual methods.
But before diving into the step-by-step solution for it, let’s have a glance at the working of the Office 365 in-place archive and how to enable it.
Related: Easily Migrate Office 365 to Google Suite? Get All Your Answers Here
In-place archiving in Office 365 offers additional storage space to its users. In order to archive emails, the user needs to enable the “Archive Mailbox” from the Exchange admin center. Once it gets enabled, emails older than two years will automatically move to the archive mailbox.
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Follow These Steps to Enable Archive Mailbox in O365
Step 1. Browse https://login.microsoftonline.com/ and sign in with your Office 365 account.
Step 2. Now, in the “Security & Compliance Center” you need to select “Data Governance” and from the given options select “Archive”.
Step 3. An Archive page will be opened on the screen, users can see all the associated mailboxes with their Office 365 account. Now at the right below the corner of the page has the option to enable or disable the archive mailbox.
Step 4. Now, users can enable the “Archive Mailbox” of the desired primary mailbox.
Step 5. Now, a warning dialogue box will be opened for confirmation of the same. The user needs to click on the yes button in order to enable the archive mailbox.
Now, this process will take a few seconds to create the “Archive Mailbox”.
How User can Archive Emails in Outlook 365 to Local Drive?
Once the archive mailbox is enabled, then users can archive their emails by following the given steps below.
Step 1. Browse outlook.live.com and log in using Office 365 account credentials.
Step 2. Now select all the emails you want to archive and then, click on the “Archive” icon provided at the top of the screen.
Step 3. You can also do it in another way, after selecting the desired emails, right-click on them and a dialogue box will open and select archive.
How User can Archive Emails in Outlook 2016 to Local Drive?
Step 1. Open the Outlook desktop application and select desired emails from the inbox or any other folder
Step 2. Now in order to answer the user query i.e. how to archive emails in outlook 365 to local drive, right-click on the selected emails and select archive from the dialogue box.
How User can Archive Emails in Outlook 2013 & 2010?
The process of Archiving in Outlook 2013 & 2010 is similar.
Step 1. Open the Outlook app and in order to archive emails go to the “File” tab
Step 2. Now click on “Cleanup Tools” and then click on the archive from the drop-down options.
Step 3. A new window will open on the screen displaying all the folders of Outlook. Now select the desired folder you want to move to the archive mailbox. Now you need to browse the location where you want to save this file.
Automated & Powerful Solution to Archive Emails in Outlook 365 to Local Drive
It is evident from above that the manual method is different for different versions of Outlook. Sometimes it can be confusing for the users to execute with a manual method.
And if you are looking for a more flexible and automated solution for this operation. The Office 365 Export tool is the best match for it. The utility is specially designed in this way to securely archive all Outlook data into a secure file format.
Here is the Answer for How to Archive Emails in Outlook 365 to Local Drive
Step 1. Download and run the software. Click on Login in order to log in to the Office 365 account.
Step 2. All the user accounts under the admin id will be displayed in the software as shown in the picture. Click on Next.
Step 3. Now in this step, you can select the file format and categories like emails, calendars, tasks, contacts, and archive mailbox. You can also apply a date-based filter provided in this software.
Step 4. After that choose the destination path for the resultant file and click on the start button.
Also Read: Know Complete Solution of Export Office 365 Calendar to PST Format
What are the Benefits of Archiving Emails in Outlook 365 to Local Drive?
- Free up space: Archiving emails to a local drive can help to free up space in your Outlook 365 account and improve its performance.
- Improved data backup: Archiving your emails to a local drive provides an additional backup of your important data, in case the data in your Outlook 365 account is lost or damaged.
- Better organization: Archiving emails to a local drive allows you to categorize and store your emails in a more organized manner, making it easier to find specific emails when you need them.
- Faster search: Archiving emails to a local drive can improve the speed of searches for specific emails, as the data is stored on a separate, locally accessible drive.
- Enhanced privacy and security: Archiving emails to a local drive can provide additional privacy and security for your data, as the data is stored on a device under your control and protected by your own security measures.
All Things Considered
Though manual archiving is available, however, users need to archive differently for different versions of Outlook. Instead of an indirect manual method, using a smart and fully automated tool can speed up the whole process, making it more reliable for users.
Hence this utility makes it more flexible and easier for users with queries like – how to archive emails in Outlook 365 to local drive, it creates a secure file of all archive emails and folders on the local drive. By using the above-mentioned tool, users can archive their emails and folders in Outlook and can keep them in their local drive.