How to Split Large Outlook PST Files? Complete Solution

Microsoft Outlook is a popular email program that allows users to manage their emails, contacts, calendars and other data. As mailboxes grow over time, Outlook PST files can grow significantly in size, leading to performance issues and possible data corruption. To avoid this problem, we recommend splitting large PST files into smaller, more manageable files. This blog post will guide you through the process of splitting a large Outlook PST file with or without Outlook.

Manual Approach to Split Large Outlook PST Files

Go through the steps given below to know the process to split PST files:-

• The first step is to download and install the MS Outlook application on your system.
• Hit the File >> Account Settings buttons.
• Click on the Data Files option and go to the “Add” option
• Here, a dialog box will pop up, after that add the details like name and location to save the new documents.
• Hit the “OK” button and exit from the account settings option.
• Use the File button and hit the Open option. After that click on the Import options.
• Now, a window will pop up, so hit the “Export to a File” and tap on the “Next” option.
• As per your requirement, select the PST document and hit the “Next” button.
• Here, select the folders and go to the “Next” button.
• At last, search for the location to store the new files.
• In the end, before exporting, choose any option from the given options, and hit the “Finish” button.

Limitations of Manual Procedure

The manual method is free to use but it has some drawbacks which we are going to mention below:-

• This procedure is extremely lengthy to work with.
• Data integrity and security are not maintained during the splitting process.
• The user should have good technical knowledge.
• The possibility of data loss is extremely high.
• Users from non-technical backgrounds will face issues.

Automated Solution to Split Outlook PST Files into Smaller Size

The PST File Splitter Software efficiently breaks the large PST file into smaller ones, irrespective of its size. It is a highly efficient tool and splits PST files extremely fast without damaging the integrity or accuracy of the files.

Download Now Purchase Now

this utility has the latest and most advanced GUI, which is very easy to use even for non-techies. Simple and unique. The user-oriented graphical interface facilitates the use of the application. This tool can work with all versions of the MS Outlook program, so it doesn’t matter if you are using an older or newer version of the email program installed on your Windows PC.

Steps to Split Large Outlook PST Files with or without Outlook

Let’s begin with the working of the split PST tool:-

• Install and Run the tool on your system.

• Use the “Add Files, Add Folder, and Search Files” buttons to add the PST documents

• If you want to split PST files of any specific folder then Click on the “Add Folder” option and then on the “OK” button

• Click the “Add File” option and hit the “Open” button to insert any selected document

• Users can go with the “Search Files” button when the location of the PST file is not known

• The tool gives the “Remove or Remove All” option to delete the wrongly added files from the panel

• Use the “Browse” option to select a location to save the files

• After performing all the steps, select the “Split by Size” button

• According to your need, choose the size of the PST file and tap on the “Next” option.

• Now, you can view the splitting information under the summary section

• Once the user clicks the Next button, the tool will start the PST process.

Prominent Features Offered by Tool

We are going to mention some of the advanced features of this automated tool:-

• Supports to split PST file using date range filter option
• The tool doesn’t have any file size restriction
• Provides option to split PST by providing email IDs of multiple users in CSV
• Offer to support for searching PST files on a specific selected drive
• Supports PST files (ANSI and Unicode) of all versions of MS Outlook (32/64 bit)
• Break the Outlook PST file using filters like email-id, date, category, year, etc.
• Supports to divide the active and archive PST files
• Users can break Outlook PST documents into the different size ranges of 1MB to 1TB
• Allows to insert single and multiple PST files and folders
• The software allows to split Outlook PST file safely into multiple parts
• Works with Windows 11. 10 and below versions

Wrapping Up

In this blog, we have discussed the professional and the manual approach to split large Outlook PST files. Users can go for any of the methods, both professional as well as manual. The manual approach is free to split Outlook PST file. But, it is free that’s why it has some drawbacks which we have already mentioned. So, to avoid all those issues users can work with the professional tool. It is one of the safest tools to split large PST files.