How Do I Reduce the Size of my Mailbox without Deleting it?

admin | May 15th, 2021 | PST

“Hi everyone! I am using Outlook for a very long time. It is a very useful desktop email client and best suited to me. But, a problem arises from last week as it is showing a message to notify me that my Outlook mailbox size limit is exceeded. I cannot delete my Outlook data because most of the messages contain vital information. So, please suggest me an appropriate solution on how do I reduce the size of my Outlook mailbox without deleting it?”

“I am an Outlook user and having issues in the email application regarding its size limit. I am using Outlook for personal as well as professional purposes and now its mailbox is getting almost full of data. If I will start to pick and delete unnecessary messages manually then the process will become time-consuming. I need any smart solutions to reduce the size of an email in Outlook quickly in a hassle freeway. Please suggest!”

We took above-mentioned queries from the forum sites and analyzed that Outlook users are eagerly searching for the solution to decrease size of Outlook PST file. Therefore in this write-up, we have suggested an unbeatable solution to decrease Outlook mailbox size in Outlook 2019, 2016, and other versions.

After going through this blog, readers will get to know the solution to reduce the size of Outlook mailbox without deleting data, advantages of splitting PST files, and best techniques for the same. First of all, just learn how to check the size of your Outlook Mailbox.

Learn How do I Reduce the Size of My Outlook Mailbox Without Deleting – Manual Solution

In order to reduce the size of my Outlook mailbox without deleting data files, firstly they need to check how much the mailbox is full? Whenever you are getting warning alert that your Outlook mailbox size limit is full, it does not tell you how much is it full? To know the exact figure, just check manually by following the process to reduce the size of Outlook mailbox which we are going to tell you. To figure out the space that much left and how much it has been consumed, go to:

Mail Inbox View >> Folder >> Folder Properties >> Folder Size

Advantages to Reduce Size of Outlook Email

Sending and receiving emails in Outlook leads to grow the size of Outlook mailbox. Large size mailbox may take a longer time in opening and searching. As we know that most of the email providers including Microsoft have imposed the limitation on the size of mailbox.

Therefore, after using some time, users will get to know that the message box is almost full of data. In this case, users prefer to delete or remove unwanted data from the mailbox but in case if data is important and crucial then, the deletion of data is not the solution. So, we are going to provide efficient solution to Outlook users who searching solution for how do I reduce the size of my Outlook mailbox without deleting it. Decrease size of Outlook PST file will be beneficial also in other ways, as follows:

Easy to Manage Outlook Mailbox – After reducing the size of Outlook mailbox data, it becomes easy to manage the Outlook message box. It helps users to search and manage data in Outlook mailbox conveniently.

Prevent Data Corruption – Splitting PST files in Outlook helps users to prevent corruption and data loss issues. Oversized mailboxes become stuffy and difficult to handle, so users generally reduce the size of Outlook mailbox for the prevention of data and information corruptions.

Improvement in Performance – When Outlook mailbox size limit, it generally affects the performance of application and system as well. It usually hangs the system and decreases quality and performance of the process. Splitting PST file size helps to overcome this issue.

Becomes More Productive – Non-stuffy mailbox becomes more productive and qualitative. Hanging and slow Microsoft office gives less output. After shrinking the mailbox size, it improves the quality and gives the efficient output.

What Can We Do to Split Outlook PST File Instantly?

Here is the appropriate solution for how do I reduce the size of my Outlook mailbox without deleting it. Split Outlook PST Tool is widely using to split the PST file in a hassle-free manner. The software is specially designed to reduce the size of Outlook mailbox and divide it into smaller parts by its size, date, year, folder, email id and category. It also allows decreasing the size of corrupted or damaged PST files. Users can provide the required size for splitting in the desired way. This advanced splitting tool provides a convenient solution to reduce the size of an email in Outlook in a few simple steps.

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Steps to Decrease Outlook Mailbox Size using PST Splitter Tool

Step 1. Download and launch the software in you machine.

Step 2. Now, add PST files and browse destination path to save resultant files.

Step 3. Choose desired split option (split by size, folder, date, year, size, email ID and category).

Step 4. Now, check summary of split information and click Next to proceed.

Step 5. Finally, the process to reduce the size of an email in Outlook is completed.

Conclusion

In this blog, we have suggested a quick and efficient solution for how do I reduce the size of my Outlook mailbox without deleting it. The mentioned tool is one of the best solutions that provide a wide variety of advanced features and risk-free solutions. Users can use this tool to reduce size of Outlook email in a hassle-free manner.