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How to Backup Gmail Data – Genuine Solution

Published By Ashwani Tiwari
Published On February 25th, 2021
Reading Time 5 Minutes Reading
Category Gmail, How to, Tech News

“Hello friends, my name is Anna Feriha and I need to backup Gmail data. I used every possible method to backup emails from my Gmail account. But none of them worked. So, please suggest to me an easy and reliable method to export my emails from my Gmail account. Thanks in Advance!!”

Nowadays, there is a huge number of users who are using Gmail for numerous reasons such as – it’s fast, it provides 15GB of free storage data, and it’s reliable and free. Also, we can access emails from Gmail anywhere as it is on the cloud. But the limitation is also that it is on the cloud.

Yes, because of cloud technology we cannot rely completely on this because it is still prone to crashes and hacks, we never know.

That’s why it is important to backup Gmail emails to a hard drive or local drive.

But, how to backup Gmail data? In this blog, we will share with you a manual as well as an automated solution to export Gmail mailbox data locally.

Read More: How to Download Email from Gmail Server?

Three Ways to Backup Emails from Gmail Account

  • Direct Solution – Using Gmail Email Backup Tool
  • POP3 to a Mail Client to Backup Gmail Data
  • Using Google Takeout Method to Export Gmail Mailbox Data

Method 1 – Direct Solution – Using Gmail Email Backup Tool

QuickData Gmail Migration Tool is the instant and direct solution to backup mailbox data from Gmail account. This tool can export all your emails from Gmail along with attachments, contacts, calendars, etc. This backup Gmail tool enables the support of numerous features and additional filters to save Google account data. Learn more about this tool in upcoming sections.

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Steps to Backup Gmail Data Using Gmail Backup Tool

  • Download and Run Gmail Email Migration Tool.
  • Add credentials to sign in to your Gmail account.


  • Enable Access from Gmail account to login into Software.

enable access

  • Now, select the desired file format to backup emails.

browse location

  • Finally, click Start to Backup Gmail data.


Now, you successfully backup all your Gmail data locally. To access emails, go to the location where you exported emails.

Let’s discuss the features offered by this amazing tool.

Advanced Features offered by Gmail Backup Tool

  • Backup Gmail account data such as Emails, Calendars, Contacts, Documents, etc.
  • Option to backup items from Single/Multiple Gmail user account
  • Advanced Feature to Manage real-time backup process using Pause and Resume
  • Easily Delete Emails in Gmail App at once after backup
  • Users can Save selective emails from Gmail using the date filter option

Method 2 – POP3 to a Mail Client to Backup Gmail Data

There are a lot of email client applications that allow you to backup emails from Gmail using the POP3 configuration. Some email clients such as Mozilla Thunderbird, Mac Mail, Windows Live Mail, Outlook, etc. In order to backup emails from a Gmail account, simply enable POP access from a Gmail account and configure your account in one of the email clients, and access Gmail emails offline.

To enable POP access in Gmail, follow the steps stated below:

  1. Open your Gmail account in any browser
  2. Click on the Settings option and go to the Forwarding and POP/IMAP tab from top
  3. Now, click on the option “Enable POP for all mail” to enable POP access in Gmail
  4. Finally, click on the Save Changes option.

Now, open your email client where you need to access your Gmail emails in offline mode and configure your Gmail account as POP3 and you can access your emails. Also, you can export your emails from email clients.

But this method is very lengthy and difficult to perform and if by chance you miss a step then, you need to start the process from the initial step again. Moreover, if you don’t have enough technical knowledge then, we don’t suggest using this method.

Method 3 – Using Google Takeout Method to Export Gmail Mailbox Data

Google having an in-built option to backup Gmail data. This option enables support to export emails, calendars, contacts, and other data. This method is a very reliable method and gives exact outcomes.

But as this is the manual method so it also has some limitations such as this method does not permit options to use filters while exporting emails.

Moreover, this method is a very time-consuming process as it takes days to complete the whole process.

Also, if your internet connection got interrupted, then you have to start the whole process again from start. This method is not a proficient method to backup Gmail mailbox data. So, in order to export mailbox data from Gmail account, the best approach is by using the automated solution mentioned above.


Taking backup of emails is the right option in order to protect your data from any disaster such as hacks, crashes, outages, etc. Therefore, in this blog, we have shared some reliable solutions using which one can backup Gmail data to the local drive. We have depicted two manual solutions also to backup emails from Gmail account. But the manual solutions are not very proficient and have some limitations. So, to overcome such issues and export emails from Gmail account efficiently, use an automated solution. Using an automated solution you can also export and transfer email from Gmail to Thunderbird with contacts.