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How to Import Business Card to Outlook? – Learn

Published By Ashwani Tiwari
Published On January 29th, 2024
Reading Time 4 Minutes Reading
Category Apple OS

Summary: Learn how you can import business cards to Outlook 2019, 2016, 2013, and all other versions. Find manual as well as automatic ways to execute the task.

vCards are the standard electronic business cards for storing contacts and transferring data. It is capable of storing numeric, and textual data, as well as, photographs. These business cards are recognized by multiple email clients and hence why users often look for ways to import business cards to MS Outlook since it’s a popular email service provider.

These virtual business cards come in three different versions. v2.1 is suitable for Mobile desktop applications, v3.0 for Webmail servers, and v4.0 for Cloud servers. In this article, we shall explain how you can import all of these three versions into MS Outlook.

“Hello! I have received many virtual business cards that I want to move to my Outlook application. But, when I tried doing so, it did not allow me to import more than one file at a time. Since I own hundreds of business cards, it is not practical to import them manually. Is there any smarter way to get this job done?”

Import Business Card to Outlook – The Smart Way

If you have been using MS Outlook for some time now, you must be aware of the fact that its inbuilt Import/Export feature allows us to move in only a single file at a time. Now, it does not cause any problems if you own only a few files to import into Outlook. But, in case you have dozens of them, manually importing them all is not a sane task. Therefore, we must look into a smarter solution.

The vCard Importer Tool is the best way one can opt for since it works by first converting the source files into Outlook data files. These data files are readily accepted by MS Outlook and can be imported in bulk. Here are some of its advanced features listed for you to go through:

  • Import multiple business cards to Outlook in a single attempt.
  • Supports orphan, damaged, password-protected contact files.
  • Can import all attributes and fields of the source files.
  • Capable of converting business cards to various formats.
  • Compatible with all vCard versions i.e., 2.1, 3.0, 4.0.
  • Supports MS Outlook 2019, 2016, 2013, 2010, 2007, etc.

Steps for Importing Business Card to Outlook

The procedure to perform this task is very simple and is shown below:

1. Download the vCard Importer Tool on your system and install it. Launch this software and click on the Add File/Folder button.

Free Download Purchase Now

download tool

2. You can now preview all of the data of files imported into the tool.

preview business card

3. In the next screen, choose the destination i.e., existing data file, new data file, or default Outlook profile.

select outlook destination

4. Now, hit the Export button to continue the conversion process.

business card to outlook

This method successfully converts the source files into Outlook data files. To import them into Outlook, use the following steps:

  • Run Outlook & select the File option.
  • Select “Open & Export” > “Import/Export” option.
  • Choose “Import a vCard file (.vcf) > Next.
  • Now, browse the business cards from your system & hit open.
  • Then, select the contacts folder to import this list.
  • When prompted, match the custom fields & click on Finish

Manually Import Business Cards to Outlook

You must use the Import/Export wizard to migrate your business cards into MS Outlook as mentioned above. However, there are certain limitations to this process such as the inability to import multiple files in a single attempt. Another one is the need to match the custom fields of these contacts manually which is a time-consuming process.

Related: How to Export OLM to Office 365


In this article, we discussed how you can import business cards to Outlook in the simplest ways possible. You must follow the methods mentioned above correctly depending upon your needs and requirements. If you want fast service without risking your data, then you must choose the former automatic method that is specialized in such migration process and provides great results.