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How to Add Page Numbers to PDF Without Acrobat in Windows OS?

Published By Ashwani Tiwari
Published On December 13th, 2022
Reading Time 6 Minutes Reading
Category PDF

Summary: In this push-off, you will learn how to put page number in PDF documents. We will be covering the significance of adding page numbers in a PDF file. Also, will be discussing the ways in which you will be able to add page numbers to PDF without Acrobat & with Acrobat.

In this fast-growing world, a PDF file has become the best medium to transfer information and also, deal with the soft data. The PDF stores the data and fixes its representation style to be intact from the time it is created.

Many company organizations and other legal document handlers prefer using PDF documents to keep and share information. Due to the handling of more data, a number of PDF files get created, which further requires to be managed. This becomes a requirement so, that if any referral is required, the exact data could be reached effortlessly.

Here, in this problem-solving article, you will learn how to put page number in PDF file and make it accessible whenever required. So, moving down the section, we will discuss the normal and efficient method to add page numbers to PDF without acrobat and with acrobat. Let’s start by knowing the areas where you need to manage PDF files and keep a data record to refer to at times.

Where Does the User Require to Manage PDF Documents?

See, there are many fields where the usage of PDF files is held. But the areas that come in a range of using the PDF files for storing information are boarded into the below categories:

  • Company / Institution / Organization / Business Firm
  • Medical Field
  • Study and Research Departments
  • Law Firm

The above-mentioned fields or area has the usage of PDF files to store and share data on a daily basis work platform. The Business firm has many documents to deal with, some important docs, details of the employer and other related company docs.

Medical firms usually store the details of their patients in PDF file format. With a large number of these, they require a PDF management option to organize them all. The research team, always record their findings in a PDF file format, so that they could be retrieved in the same manner for referrals.

At last, all advocates have to deal with legal case files on a regular basis. When the documents were moved to the soft copies, the case details were started storing in PDF formats. This led to the advocates’ difficulty while dealing with these files. Thus to organize the PDF in a good manner, PDF page numbering would be the best method possible.

If you belong to one of the above-mentioned, you will know how important and difficult it is to manage these PDF documents. In the upcoming section, we will be discussing the various procedures on how to put page number in PDF file. Come, let’s start with the techniques in the below section.

Various Methods to Add Page Numbers to PDF Sequentially

There are two ways in which you will be able to add page numbers to PDF without Acrobat and with Acrobat. They are:

  1. Add sequential Page numbers to PDF with Adobe Acrobat DC.
  2. Efficiently apply for Bates numbers in PDF documents.

We have discussed each section in detail in the upcoming sections. So let’s start with the methodology applied through Adobe Acrobat DC.

Read More: Insert Watermark in PDF File with Free PDF Watermark Creator

How to Put Page Number in PDF File With Adobe Acrobat DC?

To perform this process, you need to install any version of Adobe Acrobat DC (Document Cloud). It has then to be subscribed to the full version. This is important, as, without the subscription (purchasing the full version), you cannot perform this procedure. After you get to the full version of Adobe Acrobat DC, perform the process discussed below.

Steps to Insert Numbers to PDF File Pages

  1. Open a PDF file.
  2. Click the Organize Pages option on the right panel.
  3. Click on Bates Numbering and select the Add option.
  4. Select Add Files option to add PDF files.
  5. Click the Insert Bates Number option pointing to a text field.
  6. On the appeared window, enter the required fields.
    1. Number of digits (range from 1-10)

    2. Start Number (initial number)

    3. Prefix (alpha-numeric text before page number)

    4. Suffix (alpha-numeric text after page number)
  7. Click on the OK button.

This will add the page numbers to all the added PDF files.

Note: If the PDF has edit restrictions set, you need to enter the password to insert page numbers to PDF file. Also, you need to renew the subscription of the full version in a time interval.

Now, we shall see the procedure performed without Adobe Acrobat in adding sequential page numbers to PDF files.

Smart Method to Add Page Numbers to PDF Without Acrobat

With this mechanism, you can effortlessly insert bates numbers to document files. Download and install PDF Bates Numberer on your premise system. Perform the steps suggested below to get your PDF files sequentially numbered.

  • Run PDF Bates Numberer & Add PDF files to know how to put page number in PDF file.
add page numbers to pdf without acrobat
  • Now use the change option for setting the destination to save the file with bate numbers.

save PDF at new location

  • Choose whether you want to put page numbers for pages only or file-page combinations. Enter the Page Number details & Position the Bates Stamp.
enter page number details
  • Here you can do the font settings for bates number then click on “Next”.
save PDF at new location
  • Here you can do more settings like add confidential text or stamp current date and other advance bates numbers and Page layout settings.
add page numbers to pdf without acrobat
  • Click on Generate to add page numbers to PDF without Acrobat, but before that, you can preview the page.
add page numbers to pdf without acrobat

This will add page numbers to all the PDF files. Also, if any PDF with edit restriction was added to be numbered, then, the restriction will also be removed.

Also Read: How to Bypass PDF Print Protection in Very Simple Ways


We had an important discussion on how to put page number in PDF file and where it is mainly required. If you find managing PDF files is becoming trouble in your case, try page numbering them with one of the above-proposed methods. Try the best method that helps to add page numbers to PDF without Acrobat and organize PDF documents in the most effortless manner.